Bills module

Bills are Accounts Payable — the studio owes a contractor money for work performed on the client's behalf. This is a fundamentally different liability type from retainers, which are Unearned Revenue owed back to the client.

QuickBooks accounting distinction: Retainers post to Unearned Revenue (liability to the client). Bills post to Accounts Payable (liability to the contractor). When a bill is paid from a retainer, the entry is: Debit Unearned Revenue (reduces retainer liability) + Debit Accounts Payable (clears the bill) + Credit Bank or WorkPay. These are two separate liability accounts and must never be merged.

Bills are project-scoped and retainer-linked. Every bill belongs to a project and draws from that project's retainer pool when paid. The retainer balance check applies here: a bill payment is blocked if the retainer pool has insufficient funds.

Walter reads contractor PDF invoices and auto-fills the bill creation form. The designer reviews and corrects. Walter does not suggest the retainer pool — the designer always chooses.

Workroom.

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